Scouts Canada – Wascappelle Area (Group Committee Registrar)

Organization Name: Scouts Canada – Wascappelle Area
Opportunity Title: Group Committee Registrar
Category: Administration / Clerical / Office
Commitment: Ongoing Opportunity (> 1 year)
Start Date: January 21, 2018
End Date: January 21, 2099

Email: trofigeoff@gmail.com
Website: http://skc.scouts.ca/ca/areas/wascappelle-area
Details:
  • Background/police check required
  • Appropriate for volunteers aged between 18 and 55
  • Appropriate for volunteers aged 55 and over
  • Training or orientation required
Opportunity Description:

Position:

Effectively register all members through Scouts Canada’s Membership Management System. Organize a pre-registration program in the spring for new and returning members as well as a fall registration process.

Time Required:

4 – 6 hours per month (on average). NOTE: Heavier time commitment during registration period.

Responsibilities:

  • Ensure that youth and adults are registered promptly in Scouts Canada’s Membership Management System.
  • Arrange a meeting with Section Scouters and Group Committee to fill out the Group worksheet.
  • Using the Scouts Canada Membership Management system, ensure that the Group Organizational Unit Profile, and each Section Profile, is updated with material from the Group worksheet.
  • Organize a pre-registration program in the spring for returning members as well as the fall registration program.
  • Answer registration enquiries from Section Scouters, members and the general public.
  • Working with the Scouts Canada Membership Management System, confirm youth members registrations who have renewed or prospective members who received a spot with a Section of your Group, with acceptance of adult members to be referred to the Group Commissioner.
  • Add new Member information for members who have chosen not to register via the Internet, confirm youth registrations and refer acceptance of adult members to the Group Commissioner.
  • Work with the council office to find a place for all prospective members.
  • Liaise with Section Scouters to ensure that maximum youth and adult numbers are realistic. All prospective members entering a Section after the fall registration program are entered and their registrations have been confirmed.
  • Confirm that all prospective members have been placed in a Group. If not, notify Group Commissioner.
  • Account for all membership fees received to the Group Treasurer.
  • Report to the Group Commissioner regularly on the membership status of the Group.

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